Personal Assistant h/f/x

Functie

Our client is Europe's leading NGO in the transport sector, promoting sustainable transport.

Are you looking for an exciting job as a personal assistant in an international environment ? Are you fluent in French and English ? Do you have several years of experience as an assistant ? Good news! We are looking for a Personal Assistant (m/f/x) for one of our clients, an NGO promoting sustainable transport.  As a Personal Assistant (m/f/x) , you will:

• Manage the Director’s travel arrangements (including visas/accommodation)..
• Organise meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Process correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Manage arrangements for Board and annual general assembly meetings, including production/distribution of agenda and papers.
• Produce documents, briefing papers, reports and presentations for the Director.
• Meet and greet visitors at all levels of seniority.
• Assist/support Executive Director, in arranging funding partner and other events.
• Any other duties as may reasonably be required by the Director

Jouw profiel

• Bachelor's degree or equivalent.
• Several years of experience as a Personal Assistant.
• Experience within EU institutions and related organizations in Brussels.
• Fluency in French and English.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
• Ability to work on own initiative.
• Knowledge or interest in EU Transport Policy.

Aanbod

• A contract until end of December with possible extension and permanent role.
• A salary according to experience.
• The possibility to work in an international company.